Manual POs. Disconnected approvals. No visibility into who’s spending or why.
If this sounds familiar, it’s because too many companies are still relying on outdated procurement processes that can’t keep up with today’s pace of business.
As teams scale, procurement needs evolve. What starts as simple need for requisition-to-PO automation and tracking often turns into a need for real-time budget control, compliance enforcement, and spend analytics.
In this guide, we break down the top 5 purchase order software platforms in 2025, each selected for how well it supports businesses at different stages of their procurement journey. Whether you’re a startup looking for simplicity or an enterprise managing global supplier networks, there’s a solution here for you.
| Solution | Best for | Key differentiators | Keep in mind |
|
Fraxion |
Mid-sized companies with procure-to-pay (P2P) and spend management needs. |
Complete P2P with embedded spend analytics and reporting. Feature-rich mobile app. Budget and policy control. Integration flexibility. |
Not built for large enterprises and may offer more than small teams need. |
|
Coupa |
Large enterprises with complex direct and indirect procurement needs. | Enterprise-grade automation. Deep AI analytics. Integrated PO and inventory management. |
Enterprise pricing, lengthy implementation, and training required. |
| Spendwise | Small businesses needing fast onboarding. | Simple UX, quick setup, and budget-friendly. | Limited scalability, basic reporting, limited native integrations. |
| Kissflow Procurement Cloud | Organizations needing custom workflows. | No-code workflow builder, modular setup, and customizable. |
Setup can be lengthy, lacks advanced features, and limited integrations. |
| SAP Ariba | Mid-large companies with supplier collaboration needs. | SAP Ariba Network, contract-linked POs, strong ERP ties. | Steep learning curve and enterprise-level pricing. |
Fraxion is a cloud-based procure-to-pay solution built to simplify and automate purchasing, expense, and accounts payable (AP) processes. It offers real-time budget visibility, multi-level approval workflows, and integration flexibility.
It’s ideal for mid-sized businesses aiming to achieve adoption, auditability, and proactive spend control.
It’s especially effective in industries like education, agriculture, biotechnology and nonprofits, where budgets span multiple grants and funding sources, and compliance and transparency are non-negotiable.
Fraxion gives mid-sized teams the structure they need to scale purchasing without losing control. It’s easy to use, and designed to eliminate manual inefficiencies, paperwork, delays, and rogue spend.
Whether teams are in the field, remote, traveling, or office-based, Fraxion enables mobile, accountable spending with robust integrations and processes that work from anywhere. And as processes and transaction volumes grow, Fraxion scales with your business. The platform simplifies complexity and keeps procurement efficient, transparent, and audit-ready.
“We primarily use Fraxion for POs and approving expenses. It seamlessly integrates into our MS Dynamics system, which helps make our workflow a lot quicker. We’ve eliminated something like 90 percent of our paperwork.”
–LaTasha, Senior Accountant, Charles R. Drew University of Medicine & Science
Effective spend control starts with the right tools. Get in touch with our team and see how Fraxion can automate your PO process.
Coupa is an enterprise-grade procurement platform offering full PO lifecycle automation, AI-powered insights, inventory control, and real-time collaboration. It’s built for large organizations managing multiple geographies, suppliers, and compliance needs.
For large, distributed teams with complex procurement needs, Coupa delivers automation, control, and scale. It streamlines POs with real-time inventory integration, enforces compliance, and provides AI-powered insights to help you spend smarter and operate efficiently.
Spendwise offers fast, intuitive PO creation and approval tools with optional inventory tracking. It’s ideal for small businesses looking to digitize purchasing without overhauling operations. Spendwise offers just enough functionality to streamline purchasing without overwhelming smaller teams.
If your team is small, lean, and using spreadsheets to track purchases, Spendwise is a straightforward upgrade.
Built on Kissflow’s low-code platform, the Procurement Cloud edition is a modular system for teams with unique procurement processes. It supports requisitions, POs, vendor management, and invoice approvals.
Kissflow Procurement Cloud is ideal for teams that want complete control over workflow design without IT dependency because it offers a combination of pre-built functionality and deep customization.
SAP Ariba connects enterprises to the Ariba Network for end-to-end PO management and real-time supplier collaboration. It is best suited for SAP ERP users and high-volume buyers with multi-ERP complexity.
SAP Ariba is ideal for large organizations that need to manage high volumes of purchase orders across multiple business units and geographies. It offers deep integration and broad supplier connectivity for global procurement teams already using SAP. Its strength lies in enabling seamless collaboration with suppliers, enforcing contract compliance, and providing full visibility into procurement operations.
SAP Ariba comes with enterprise-level pricing, time-intensive implementation, and a steep learning curve due to its product depth and configurability.
Look for solutions with strong security credentials like SOC 2 compliance, reliable customer support, and positive user reviews. Most importantly, consider your company’s unique needs today and how your business is likely to grow in the foreseeable future. The right PO software should scale with you, ensuring it remains a long-term asset, not a short-term fix.
Think beyond digitizing POs. Choose a system that helps you reduce risk, improve accountability, scale your processes, and works with your current or future tech stacks.
Fraxion helps mid-sized businesses take control of every dollar spent before it leaves the budget. With built-in policy controls, mobile-friendly workflows, and flexible integrations, your team can manage purchasing from anywhere with confidence.
Don’t wait for spend to spiral. Book your Fraxion demo today and see how finance and procurement teams gain total spend control without ERP-level complexity.
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