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Procure-to-pay software for property management

One platform to control MRO spend, automate AP, and protect property margins

Gain visibility and spend control over MRO purchasing and AP at every property, with full P2P automation that can deliver 10 to 20 percent reductions in operational spend.

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Building-maintenance purchase requisition with approval routing in Fraxion

Companies we work with

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Cube Workspace
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Ducatus
BetterLife Group
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Ocean Club Resorts
FPG
Rochester
Sandy Lane
GrowthPoint
Property manager reviewing on-site purchasing on a laptop, with average items ordered per vendor benchmarks

Control MRO spend across every property

Control MRO spend across every property. Protect your portfolio's margins.

MRO spend is your largest controllable cost and the hardest to manage manually.

Property management companies managing multiple properties, buildings, and legal entities face high volumes of MRO purchasing across dispersed locations, without centralized visibility, consistent approvals, or accurate cost allocation.

The result is unauthorized spend, budget overruns, duplicate invoices, and reconciliation complexity that compounds across every property in the portfolio, making uncontrolled procurement and manual AP one of the biggest hidden drains on property management profitability.

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Why property management companies choose Fraxion

Property management, hospitality, and construction companies trust Fraxion to give finance teams complete visibility and control over MRO spend across every property, building, and legal entity, while giving on-site teams a fast, simple way to submit purchase requests and receive goods from any location, on any device.

 

 

Centralize MRO purchasing

Across every property and entity, with mobile on-site purchasing, budget controls, spend policies, and cost allocations per property

 

Process thousands of invoices

A month without adding AP headcount, with automated invoice intake, extraction, and approval routing

 

Stay audit-ready

Across every property and entity with complete digital purchasing records and full audit trails for every transaction

 

Analyze spend by property

And where to save with property-level spend analytics that identify cost-saving opportunities across every building and facility in your portfolio

We put out maybe a thousand invoices a month through Fraxion.
 I think we’d have to hire an additional two people in the department if we didn’t have it. Automation is a big part of the improvement. That plus the fact that things are systematically controlled. It’s crazy to think about how we used to operate now that we have Fraxion as an automated system.

Sean Friedrich

Finance Director | Cube Workspace

How Fraxion supports property management finance teams

How Fraxion supports property management finance teams

Building-maintenance purchase requests with PunchOut catalogs and approval status in Fraxion
Purchasing and MRO spend control

Property-level purchasing control across your portfolio

Give property managers and on-site teams a fast, mobile way to purchase and approve with real-time budget visibility from any location, while finance teams can track MRO spend per property and entity, with complete audit-readiness across every purchase in the portfolio. Cloud-based access keeps your team, processes, and policies connected across every property.

  • Never lose visibility into on-site purchasing. On-site teams can submit and approve from any location, on web, mobile, or Microsoft Teams

  • Eliminate approval bottlenecks with automated, high-volume workflows configured per property or entity

  • Guide every purchase to approved vendors at the right price, with internal catalogs, PunchOut integrations, and policy compliance for every transaction

  • Generate POs and allocate costs by building or entity across your portfolio

  • Prevent overpayment and payments for goods not received by confirming delivery and quantities against open POs from the mobile app, on-site

  • Stay audit-ready across every property

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Multi-property budget tracking and cost allocation

Assign budgets per property. Track spend in real time.

Assign budgets to each property and track spend against them in real time, giving finance teams the visibility, cost allocation accuracy, and reporting they need to protect profitability across every property in the portfolio.

  • Know exactly what each property is spending: track in real-time by building, facility, entity, and cost center

  • Eliminate manual reconciliation: MRO costs allocated accurately to the right property and GL code automatically

  • Prevent budget overruns: review spend impact per property at approval points before costs are committed

  • Maintain the right controls for each property: set unique approval limits and rules per property or entity

  • Stay on top of capital projects: track expenditure for new buildings and developments against project budgets in real time

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Purchase request with property cost allocation in Fraxion
Fraxion mobile budget tracking and invoice approval on two phones
Accounts payable

High invoice volumes. Lower processing costs.

Free AP teams from manual invoice processing across multiple properties, entities, and cost centers, eliminating errors, reducing overpayment risk, and ensuring every invoice is accurately allocated to the right property and cost center before payment is made.

  • Process invoices up to 5x faster with AP automation

  • Eliminate manual data entry and errors with AI-powered invoice data extraction

  • Simplify invoice matching against POs and receiving records, flagging discrepancies and preventing overpayments before payment is made

  • Accurately allocate invoice costs across multiple properties and cost centers

  • Eliminate duplicate invoices and overpayments before they are processed

  • Process payments faster with mobile invoice approvals

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Case study

How Cube Workspace scaled invoice volume without adding AP headcount

Cube Workspace eliminated paper-based purchasing and AP with Fraxion’s automated approval workflows and invoice management. By gaining full visibility and real-time spend control, they reduced unapproved expenditure, improved audit readiness, and scaled operations. They now process thousands of invoices without adding headcount.

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Cube Workspace case study
Vendor spend insights
Spend analysis and property-level reporting

See exactly what every property and facility is costing and where to save

Gain complete oversight of spend across every property and facility with the analytics and reporting needed to reduce and optimize spending, consolidate vendors, and protect portfolio profitability.

  • Get a real-time view of MRO spend across every property, building, and entity

  • Prevent revenue leakage by tracking and reporting on expenses billed back to tenants

  • Analyze spend by property, vendor, budget, employee, and transaction, on demand

  • Compare spend performance across properties

  • Use historical spend data by property to build more accurate budgets and forecast seasonal maintenance costs

  • Track repair and maintenance costs on facilities and structures and know when replacement is more cost-effective than repair

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As your portfolio grows, so does the cost of manual procurement and AP

Free your team from manual processing, eliminate spend blind spots, and stay in control as your portfolio and transaction volumes grow. See how Fraxion can help.

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FAQs

Frequently asked questions about procurement and AP automation for property management. Need more information?

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