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Procure-to-pay software for non-profits

Maximize funds and retain donors with procure-to-pay software for non-profits

Procurement and AP automation for non-profits, giving Finance spend visibility, fund and grant tracking, and full auditability across every program, location, and field operation, with the transparency and accountability that boards, donors, and funders demand.

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Fraxion non-profit purchase request with PEPFAR approval and cost allocation

Trusted by non-profit organizations

British Heart Foundation
Non-profit client
Non-profit client
Rhiza Holdings
Tiko
Smile Foundation
TB HIV Care
Youth Life
The Y
Non-profit finance leader reviewing spend analytics on a laptop

Why choose Fraxion for non-profits

Protect funds, strengthen accountability, and free up more time for mission delivery

Non-profits face a unique financial challenge, delivering maximum mission impact with limited, restricted funding, while maintaining the spend transparency and accountability that boards, donors, and funders demand.

Manual purchasing processes, paper-based approvals, and disconnected fund records don’t just create inefficiency, they create compliance gaps, misallocated funds, and audit exposure that put donor confidence and future funding at risk. Every hour spent managing manual procurement and AP is an hour diverted away from the programs and communities your organization exists to serve.

Why choose Fraxion's procurement software for non-profits

Transparent, automated workflows for every program, grant, and location

Non-profits trust Fraxion to replace manual, paper-based processes with automated, transparent workflows, giving finance teams complete spend visibility, fund tracking, and policy compliance across every program, grant, and location, while giving field teams a fast, simple way to purchase what they need from any device.

Donor dollar protection icon

Protect every donor dollar with complete spend transparency

Automated policy enforcement, approval workflows, and real-time fund tracking ensure every dollar is spent responsibly and accountably, strengthening donor confidence and funding probability.

Multi-fund tracking icon

Track spend accurately across multiple grants, funds, and donor contributions

Real-time cost allocation across restricted and unrestricted funds, with complete audit trails that meet the requirements of boards, funders, and oversight bodies.

Mission delivery efficiency icon

Free up more time and resources for mission delivery

Replace slow, paper-based processes with fast, digital procurement workflows that eliminate 90%+ of purchasing paperwork and cut approval times significantly.

Customer testimonials

What our non-profit customers are saying

Organizations rely on Fraxion’s procurement software for non-profits to enable more accessibility, simplicity, and efficiency in their day-to-day purchasing, expense, and accounts payable processes.

 

“

We needed something that integrated with our ERP and was easy to implement and train. Our users can now easily request and track their purchase requests. Pros: Ease of use compared to other systems. Accessibility. Cost/price point with functionality was a significant reason for our decision.

“The software saved us significant time and effort in purchasing and greatly improved our audit response time”

Elbert S.

Director, IT and Communications, Non-profit: Museums and Institutions

“

Before Fraxion, the purchase request, ordering and approval process was largely slow, bureaucratic, manual and paper-based.

“Fraxion has singularly improved transparency, eliminated 90% paperwork, cut approval times in half and summarily improved productivity in procurement”

Albert M.

ICT Manager, Non-profit biomedical research organization

How Fraxion supports non-profit finance teams

Complete spend visibility and control across every program, grant, fund, and field location

Fraxion gives non-profit Finance teams complete spend visibility and control across every program, grant, fund, and field location. Every transaction is policy-enforced, fully tracked, and audit-ready, giving finance teams the real-time insight they need to protect restricted funds, report accurately to boards and donors, and maximize impact.

Mobile spend management

Mobile requests and approvals that keep programs moving and funds protected

Give field teams and program staff a fast, easy way to submit purchase requests, expenses, and per diems from any location and device — while finance teams maintain complete policy compliance, fund allocation accuracy, and full auditability over every transaction.

  • Give field staff and program teams a fast, simple way to submit purchase requests, expense reports, and per diems from any device or location

  • Protect funds with full approval workflows and complete audit trails for every cash advance

  • Keep purchasing moving — approve requests instantly from any device, with real-time budget visibility at every approval point and automated workflows routing every request to the right approver

  • Eliminate paper-based processes and scattered email chains, every purchasing record centralized and instantly accessible

  • Drive adoption across field teams and volunteers, an intuitive interface requires minimal training

  • Prevent paying for goods not received, confirm goods and services received against open POs from any location

  • Every purchase policy-enforced, approved, and fully auditable

Learn more →

Fraxion mobile app purchase request with attachments and approval menu
Fraxion AP automation invoice edit screen with line-item extraction
Accounts payable

Replace manual invoice capture with automated AP efficiency

Free AP teams from manual invoice processing across multiple programs, funds, and cost centers, eliminating errors, reducing overpayment risk, and paying program suppliers faster.

  • Cut AP cycle times by up to 80%

  • Eliminate manual data entry with AI-powered invoice capture and automatic line-item extraction

  • Prevent overpayment, invoices matched against POs and receipts, discrepancies flagged before payment

  • Pay suppliers on time, protecting the vendor relationships that program delivery depends on

  • Recover eligible spend back into program budgets through early payment discount capture

  • Cut invoice error rates and reduce reconciliation time across every program and fund

  • Only approved, policy-compliant invoices post to your financial system

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Reporting and spend analytics

Spend transparency that boards, donors, and funders can trust

Accurate, transparent spend reporting, giving funders the confidence they need to maintain support, while finance teams gain real-time visibility to make informed decisions about program spending, cost allocation, and budget performance.

  • Report on spend by fund, grant, donor, program, and budget with complete accuracy and transparency

  • Provide boards, donors, and funders with timely, accurate spend reports that demonstrate responsible stewardship of every dollar

  • Analyze spend to identify cost-saving opportunities and optimize program operating costs

  • Maintain complete, audit-ready purchasing and fund allocation records, reducing audit preparation time by 50–70%

  • Make informed budget and program decisions with real-time spend visibility across the entire organization

Learn more →

Count of approver by action spend analytics dashboard
Fraxion purchase with cost allocation across donor-project budget accounts
Cost allocations

Accountable spend tracking that strengthens donor confidence

Eliminate fund misallocation and reporting inaccuracies, track and manage spending against grants, funds, budgets, and donor contributions, with accurate cost allocation.

  • Track and manage spend against every budget, grant, fund, and program in real time

  • Eliminate manual reconciliation, costs are allocated accurately across programs, projects, and funding sources automatically

  • Protect restricted funds, specific approval workflows and segregation of duties can be configured

  • Prevent budget surprises, review budget impact at every approval point before spend is committed

  • Stay funder and board ready with complete, audit-ready fund allocation records available on demand

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Case study

Board of Healthcare Funders advances compliance and control with Fraxion

BHF replaced manual, paper-based processes with Fraxion’s automated procure-to-pay solution, enabling mobile access, faster approvals, and real-time spend visibility. With automated invoice processing, policy-enforced workflows, and supplier diversity tracking, they reduced risk, improved audit readiness, and strengthened financial governance.

Read more
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FAQs

Frequently asked questions about Fraxion’s procurement software for non-profits.

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Protect your funding. Strengthen your reporting. Maximize your impact.

Start with purchasing, AP, or both, and give your finance team the tools they need to track every dollar, meet every funder requirement, and close the books with confidence.

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Fraxion mobile purchase orders and purchase order detail on two phones