PROCUREMENT SOFTWARE

Automated procurement efficiency in education

Centralize processes and connect departments across campuses with procurement software for education. Simplify requisitions and approvals, real-time budget tracking, and spend control.

The Hotchkiss Scool
CDU
St Stithians
UCSF
Damelin
Crofton House
Michigan State University
The Point
Burrell
Nato School

Why educational institutions choose Fraxion

Manual, disjointed purchasing processes cause delays and impact productivity, and getting the right approvals can lead to further bottlenecks and frustrations. For effective faculty operations, you need easier ways to provision your campuses, while maintaining tight budgets.

 

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To replace manual, email, and spreadsheet-based purchasing processes with time-saving purchasing workflow automation.

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To reduce wasteful spending and make informed purchasing decisions with complete spend visibility across departments and campuses.

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For easy and effective ways to track, allocate and manage spending against multiple budgets.

Who we help

Finance-1

Finance

Optimize operational spend and efficiency, get more from budgets, and ensure adequate cash flow across schools and campuses.

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Purchasing

Gain centralized visibility, approvals, and compliance for decentralized purchasing processes.

IT-1

IT

Get your team up and running on a secure, accessible system and ensure standardized and pre-approved IT procurement.

What our education customers say

Educational institutions trust Fraxion to automate day-to-day purchasing processes and empower staff to get the goods, services, and equipment they need within budget.

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“Before we were filling out forms in triplicate, then we had to get a number of signatures for approval. Now we’re just so much more efficient. Spend limits can be set, approvals are expedited, and a complete audit trail is always digitally available for full transparency. We primarily use Fraxion for POs and approving expenses. It seamlessly integrates into our MS Dynamics GP system, which helps make our workflow a lot quicker. We’ve eliminated something like 90 percent of our paperwork.”

Charles R. Drew University of Medicine and Science

LaTasha Y, Senior Accountant

capterra-logo   Verified Review

Overall: “I have had a pleasant, seamless experience.

The implementation of Fraxion has assisted in meeting the company’s objectives.

It has given the procurement team visibility of overall spend.”

Pros: The supplier management and budget visibility.

Education Management
Lesley-Anne J, Procurement Specialist

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Purchase requisition, expense, and approval efficiency

Rely on automated procurement software that’s mobile and user friendly to free up your resources to focus on education, rather than admin.

  • Easy, mobile purchase requisitioning
  • Approve from anywhere
  • Manage expense and travel claims for tours, trips, and projects
  • Submit capex requisitions
  • Automate multi-level approval workflows
  • Streamline PO processes and eliminate paper
  • Approve invoices, receive, and simplify 3-way matching

Better budget and cost allocations, and easy reporting

Track, allocate costs, and manage operational spend across school facilities, properties, and projects against budgets.

Review the impact of spend before it's incurred.

  • Simplify multiple budget tracking
  • Report on budget vs actuals
  • Easily track spend against budgets in real-time
  • Track, control, and report on spend by project
  • Manage restricted fund allocations
  • Track course development costs 
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Less complexity, more time and productivity

Equip your team with the tools to make operational purchasing faster—no matter the campus or location they’re working from.

Give educators the simple shopping experience they need to provide for their departments with internal Catalogs and vendor PunchOut.

Simply integrate approved vendor catalogs to say hello to effortless compliance and goodbye to overspending.

  • Ensure that purchasing occurs with approved vendors
  • Gain complete oversight of day-to-day purchasing
  • Each request is routed for approval, budget and policy checks.

FAQs

Frequently asked questions about Fraxion's procurement software for education. Need more information? 

We don’t have a procurement department; how will that impact implementation, onboarding, and best practices?

In-house procurement skills are not required. Fraxion is rapidly deployed, and all users can be up and running with minimal training.

We work with your team to configure chart of accounts, budgets, business rules, and purchasing policies, and the system provides the internal controls and automated workflows to achieve spend control, efficiency, and best procurement practices.

Can we manage IT procurement processes in Fraxion?

Yes, Fraxion enables easy standardization of IT procurement processes across locations with centralized control. When submitting purchase or capex requisitions, quoting steps, and multi-level approvals can be configured to manage risk.

You can pre-approve purchase requests for your forecasted IT equipment needs at the beginning of the year, subject to approval structures, supplier authorization, policy, and budget compliance. Staff can create purchase orders against that approved request for the volumes they need, as requirements arise throughout the year.

Tracking costs to assets is also possible, this is useful in determining when it’s more cost effective to replace than to repair equipment.

Can we track expenditure against projects, and budgets (E.g., new sporting facilities, campus renovations, etc.)?

Yes, you can track expenditure against projects and budgets, and review available and committed spend in real-time before approving or incurring any costs. Reporting on spend by transaction, budget, suppliers, and users is also supported by the system.

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Top-rated by users and leading in these categories

Purchase Order Management

Procurement

Spend Management