SUCCESS STORY | GOVERNMENT

Lil'wat Nation achieves spend control and accountability with Fraxion

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Lil'wat Nation

Vector  Industry: Government
Group 21066  Headquarters: British Columbia

Company overview

Lil'wat Nation is a First Nation community situated 160 kilometers north of Vancouver, British Columbia, near Pemberton. Home to over 2,000 interior Salish people, Lil’wat Nation engages in a variety of economic...

Company overview

Lil'wat Nation is a First Nation community situated 160 kilometers north of Vancouver, British Columbia, near Pemberton. Home to over 2,000 interior Salish people, Lil’wat Nation engages in a variety of economic activities, including retail, forestry, agriculture, energy projects, and construction. Committed to sustainable growth and financial responsibility, the Nation is focused on protecting its assets for current and future generations.

Before Fraxion

Before implementing Fraxion, Lil’wat Nation relied on a manual, paper-based purchasing system. This outdated approach led to missed purchase orders, avoidable late payments, and increased financial risk due to inconsistent processes. Without a streamlined approval workflow or real-time visibility, they faced challenges in enforcing policies and ensuring financial accountability. These inefficiencies hindered timely decision-making and exposed the organization to operational and financial gaps. To address these challenges and protect their assets, Lil’wat Nation recognized the need for a modern, automated procurement solution that could support a culture of accountability and control.

CHALLENGES

Lil'wat Nation struggled with:

  • Manual, paper-based processes: Inefficient and prone to errors, the paper-based system led to missed purchase orders, avoidable late payments, and elevated financial risks.

  • Lack of real-time visibility: Without centralized oversight, tracking spend and maintaining up-to-date records was challenging, limiting transparency in purchasing activities.

  • Inconsistent approval workflows: Approval processes were slow and misaligned with policies, resulting in bottlenecks and delays that impacted timely decision-making.

  • Limited mobility and access: The inability to approve or manage purchases remotely restricted flexibility, especially when quick approvals were required.

  • Increased financial risk: With gaps in process enforcement and a lack of accountability measures, they faced a higher risk of unauthorized or unmonitored spending.
SOLUTIONS

With Fraxion, Lil'Wat Nation has gained: 

  • Real-time visibility: Staff can now track spending instantly, view transaction statuses, and access detailed audit trails, improving transparency and oversight.

  • Streamlined approval workflows: Automated routing and approval processes reduced delays and eliminated bottlenecks.

  • Improved financial accountability: Centralized control and policy enforcement have strengthened spend discipline across departments.

  • Mobile and remote access: Users can access the system from anywhere, enabling timely approvals and faster decision-making.

  • Reduced processing time: Departments now enjoy quicker request handling, improving efficiency and responsiveness.

  • System integration: Direct integration with the Sage accounting system ensures seamless financial operations and accurate data flow.

  • Enhanced spend control: The organization now has tighter controls over expenditures, reducing risk and protecting assets.

KEY FEATURES & TAKEAWAYS

The features driving efficiency and spend control for Lil'Wat Nation

Purchase requisitions, approvals, and email notifications
Streamlines the request and approval process with automated alerts, ensuring timely action and reducing manual follow-ups.

Internal controls
Provides detailed descriptions, budget comparisons, and full audit trails, accelerating decision-making and improving transparency.

Approval workflow engine
Customizable routing rules automate and enforce policy-compliant approvals across departments.

Mobile and remote access
Enables users to review, approve, and track purchases anytime, anywhere—critical for maintaining continuity and responsiveness.

Real-time spend visibility
Delivers up-to-date information on transactions and budgets, helping managers make informed decisions quickly.

Integration 
Ensures seamless data flow between procurement and finance, reducing duplication and increasing accuracy.

Centralized transaction repository
Consolidates all purchasing activity in one place, promoting accountability and simplifying audits.

               

The Hotchkiss School _ Stacked

SUCCESS STORY

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quote

“We needed a faster and more efficient way to manage spending. The ability to instantly research, see what’s in process, and drill down into the details from wherever we are has made Fraxion invaluable."

Niel McInnes
Director of Finance

 

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