Cube Workspace unlocks scalable efficiency and spend transparency with Fraxion

Cube Workspace

Industry: Property Management

Headquarters: South Africa

Employees: 100+

COMPANY OVERVIEW

Office space. Overheads. Conference rooms. Office equipment. Ah, the cost of doing business. For many professionals, startups, and entrepreneurs, the cost of doing business often stops them from, well, doing business. Fortunately, there’s Cube Workspace.

With six workspaces nationally, located in Cape Town and Johannesburg, Cube offers flexible, ready-made, serviced office space for everyone from freelancers to established companies.

Solo designers can have a physical address and answering service to augment their virtual office. Small legal firms can have two offices and a conference room. Makers can network with like-minded peers in co-spaces. Tech companies can grow from small spaces to larger ones.

BEFORE FRAXION

Before implementing Fraxion, Cube Workspace struggled with a slow, manual purchasing process that relied heavily on printed purchase orders, physical signatures, and repeated document scans. Employees were required to compile packs of documents and manually submit them for approvals, which often involved multiple rounds of email or physical hand-offs. The lengthy process frustrated staff, leading many to bypass approval workflows entirely. This lack of control resulted in unapproved expenses surfacing after invoices arrived, forcing Cube to pay unexpected costs. Finance Director Sean Friedrich described the system as inefficient and prone to errors, creating significant operational bottlenecks and reducing accountability.

Challenges

Cube Workspace struggled with:

Manual, paper-based processes

The procurement process required physical purchase orders and manual approvals, creating inefficiencies and delays.

Bypassing approval workflows

Due to the slow approval system, employees often bypassed approvals, resulting in unapproved expenses that finance was forced to pay.

Inconsistent expense control

Lack of oversight led to unexpected expenses and insufficient control over spending.

Time-consuming documentation

The reliance on paper and scanning made it difficult to maintain transparent records, slowing down financial processes and complicating audits.

Scalability concerns

Processing high volumes of invoices manually strained the finance team and raised concerns about the ability to scale without hiring additional staff.

Solutions

With Fraxion, Cube Workspace gained:

Automated approval workflows

Fraxion’s configurable workflows ensured that every expense went through a structured approval process, preventing unapproved spending.

Full audit trails

The system created a complete audit trail, providing transparent records for accountability and easy access during audits.

Centralized digital documentation

Fraxion replaced manual paperwork with digital records, making documentation accessible and organized for faster processing.

Systematic spend control

The platform’s spending controls allowed Cube Workspace to set approval limits and systematically manage expenses.

Scalable invoice processing

By automating invoice management, Fraxion supported high transaction volumes, reducing the need for additional staff and improving efficiency.

Sean Friedrich

Finance Director | Cube Workspace

The features driving efficiency and savings for Cube Workspace

Sean Friedrich

Finance Director | Cube Workspace