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Purchase order software

Control spend before purchase orders are created

Strengthen control and compliance by converting approved requests into purchase orders automatically, reducing manual effort and eliminating uncontrolled spend.

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Fraxion purchase order app shown on two mobile phones
Person reviewing purchase order analytics with vendor count and average items-ordered stats

Automate purchase orders

Automate purchase orders and cut processing costs by up to 70%

Manual purchase order processing is slow, error-prone, and costly, but procurement automation can reduce PO processing costs by 30–70%, freeing finance teams to focus on higher-value priorities.

Fraxion’s purchase order management software automates the entire PO lifecycle, from purchase requisition and approval routing to PO generation, supplier emails, and three-way matching, keeping every purchase tracked, policy-compliant, and fully auditable.

With real-time visibility into open purchase orders, committed spend, and budget consumption, Controllers and Finance managers gain the control they need to eliminate maverick spending, reduce invoice discrepancies, and close the books faster.

Reduce PO processing costs by 30–70% with procurement automation
100% of system-managed purchases tracked, approved, and auditable
Faster PO cycle times from requisition to receipt

Reduce PO creation time and errors

Replace time-consuming manual purchase order processes with fast, accurate PO automation that improves speed, accuracy, and control.

Professional POs in seconds

Convert approved and compliant requests into professional, branded purchase orders in seconds.

Visibility into purchasing

Gain visibility into purchasing with analytics and reporting to track and optimize PO performance and spend.

Purchase order with request-level attachments, approvals, and line items
Approved requests

Every purchase order starts with an approved request

 

Improve control, accuracy, and efficiency by creating purchase orders in seconds from approved, budget-aligned, and policy-compliant requests. Approvals can be completed anytime via web, mobile, or Microsoft Teams, ensuring purchasing continues without delays or bottlenecks.

  • Ensure that all purchases are tracked and linked to authorized vendors

  • All purchases are subject to budget and policy compliance checks

  • Attach supporting documents to verify purchase requests

  • Purchase orders can only be generated from approved requests

Speed up your PO process

Speed up your purchase order process

Improve purchasing speed, control, and efficiency by automatically initiating purchase orders once requests are approved, reducing manual effort and delays.

For centralized purchasing, strengthen control and accuracy by validating and consolidating approved requests, with the ability to select individual items from a request to build precise purchase orders.

For decentralized procurement, eliminate manual work and accelerate processing with automated purchase order creation and automatic email distribution.

  • Automated PO creation: Generate POs in seconds from approved, budget-compliant requests

  • Customizable PO templates: Brand POs with your company’s templates and send vendor-ready PDFs

  • Mobile PO visibility: View, download, and send POs from any device

  • PO email automation: Auto-email POs to vendors as soon as requests are approved 

  • PunchOut & Catalog POs: Auto-generate POs from approved PunchOut and Catalog requests

  • Change orders and approvals: Submit and approve PO revisions with full audit trails 

  • PO analytics: Track, consolidate, and benchmark your PO process against peers 

  • PO & ERP integration: Link POs to invoices and sync with your ERP or accounting system  

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Purchase order analytics dashboard with vendor concentration and spend insights
Consolidate & save

Consolidate purchase orders and save time and costs

 

Improve purchasing efficiency with visibility into transactional spend, open purchase orders, and PO performance.

  • Improve savings by consolidating open orders by vendor to unlock volume discounts

  • Gain visibility into purchasing trends by analyzing order volume, value, and vendor performance

  • Improve purchasing efficiency by benchmarking PO performance against peer insights

  • Optimize your purchasing cycle with actionable spend insights

Receiving & vendor accountability

Simplify receiving and improve vendor accountability

 

Improve procurement accuracy and control by ensuring goods received match purchase orders, while accurately tracking delivery quantities and improving vendor performance. Fraxion streamlines receiving and vendor rating to reduce errors and strengthen purchasing oversight.

  • Improve accuracy and control in procurement by generating electronic receipts against open purchase orders and automatically verifying deliveries against original orders

  • Record delivery details instantly, including quantities, dates, costs, and tracking information, while enabling receiving and over-receiving from anywhere

  • Strengthen compliance and visibility with centralized receipts, exception alerts, and vendor performance ratings that support better supplier decisions and audit readiness

Receiving and vendor accountability in the Fraxion web and mobile app

Improve accuracy

Improve accuracy in PO creation and tracking, from goods or services to quantities, prices, and terms.

Centralize records

Track, store, match, analyze, and audit all POs in one place, with complete transparency.

Reduce risk

POs serve as legal contracts between buyers and vendors, specifying terms and conditions.

Spend control

POs can only be created once purchase requests are approved, on budget, and policy compliant.

ERP integration

Accurate ERP data with controlled purchase orders

Improve ERP data accuracy and financial control where integrated, with purchase orders validated in Fraxion before being posted to your ERP for payment, GL posting, and reporting.

Fraxion ensures all PO data is complete, compliant, and audit-ready, while your ERP remains the system of record.

Learn more about purchase order software and its benefits →

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Ensure accurate, approved, and auditable purchasing

See how Fraxion removes manual inefficiencies and gives you complete visibility and control over your purchase order process.

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Fraxion purchase order matching with goods received