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Procure-to-pay software for government agencies

Transparent, accountable spend management for government agencies

Procure-to-pay and AP automation for state, local, and First Nations government agencies, giving Finance complete spend visibility, grant and fund tracking, and full auditability across every department and program, with the compliance and transparency that public accountability demands.

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Government purchase requisition with grant and cost-allocation tracking in Fraxion

Companies we work with

DD6
NBCPSS
MaineHousing
Taney County Public Health
Chickasaw Nation
US Surface Transportation Board
Western Canada Lottery Corporation
Taney County Public Health
Taney County Public Health
Taney County Public Health
Government employee submitting a purchase request, with request and approval time benchmarks

GOVERNMENT AGENCIES

Growing transparency requirements

Government controllers, AP managers, and finance managers operate under some of the most demanding compliance and transparency requirements of any industry, managing strict authorization levels, federal grant allocations, and public accountability obligations across multiple departments and programs, often with legacy systems that create bottlenecks and audit risk.

Manual purchasing processes, paper-based approvals, and disconnected financial records don't just slow operations down; they create compliance gaps, unauthorized spend, and audit exposure that put public funds and institutional reputation at risk.

Every hour spent managing manual procurement and AP is an hour taken away from serving citizens and communities.

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GOVERNMENT AGENCIES

Why government agencies choose Fraxion

Government agencies trust Fraxion to replace legacy procurement processes with automated, transparent workflows, giving finance teams complete spend visibility, grant compliance, and full auditability across every department and program, while giving staff a fast, simple way to purchase what they need without creating administrative bottlenecks.

 

Replace legacy systems with modern, automated procurement

Eliminate paper-based processes, manual approval chains, and outdated technology with fast, digital workflows that free up more time for public service delivery.

Protect public funds with robust spend controls and fraud prevention

Enforce strict purchasing policies, multi-level approval workflows, and delegation of authority frameworks that prevent unauthorized expenditure and ensure every dollar is accounted for.

Meet federal grant, fund, and transparency requirements

Track and allocate spend accurately across multiple grants, restricted funds, and capital projects, with complete audit trails that meet the reporting requirements of funders, oversight bodies, and the public.

Fraxion has become the place our people know to find financial transactions. Our departments and programs enjoy the reduced time to process requests and the overall accountability. We’re very happy to see Fraxion live up to its expectations and provide us with the needed controls to safeguard our assets. We cannot underscore the spend control enough.

Niel McInnes

Director of Finance, Lil’wat Nation

GOVERNMENT AGENCIES

How Fraxion supports government agency finance teams

Purchasing and AP control

Every purchase authorized. Every transaction is transparent.

Give your staff a fast, simple way to submit and track purchase requests, while Finance maintains complete spend visibility, strict policy enforcement, and delegation of authority controls across every department and program.

  • Eliminate unauthorized purchasing with automated policy enforcement and spend limits applied to every transaction before approval

  • Protect budgets in real-time by reviewing available and committed spend at every approval point before costs are incurred

  • Automate escalating approval workflows and the delegation of authority, configured to your agency’s exact authorization structure

  • Generate purchase orders automatically from approved requests, eliminating manual processing and paper-based bottlenecks

  • Submit, review, and approve expense reports from any device or location

  • Pre-approve travel expenditure within configurable approval structures, maintaining complete auditability and policy compliance

  • Eliminate manual invoice processing errors and prevent overpayment with automated AP workflows that flag discrepancies and route exceptions before a single payment is made

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Purchase request with grant, cost allocation, and approval routing
Purchase request line items with PunchOut and catalog purchasing
Process efficiency

Replace red tape with automated accountability

Manual purchasing processes don’t just slow teams down — they divert time and resources away from the civic duties that matter most. Fraxion replaces manual, paper-based processes with automated, end-to-end procurement workflows that speed up purchasing without compromising control, security, or accountability.

  • Give staff a fast, intuitive way to purchase from any device, no extensive training required

  • Eliminate paper-based bottlenecks with automated, multi-level approval workflows

  • Go fully paperless with centralized digital records that replace manual filing and email chains

  • Manage supplier approval and onboarding, ensuring only authorized vendors are used

  • Complete accountability through full audit trails for every purchase, from request to payment

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Cost allocation

Allocate funds and manage federal grants with complete transparency

Empower managers with real-time visibility into spend across every federal grant, restricted fund, capital project, and departmental budget, tracking every dollar accurately against the right fund, project, or cost allocation.

  • Allocate every dollar to the right grant, fund, project, or restricted budget at the point of request

  • Track and report on spend against grants, funds, projects, and multiple budgets in real time

  • Manage high-value capital project spending with confidence

  • Catch coding errors before they affect grant reporting, keeping allocations accurate and audit-ready

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Cost allocation across project-phase and federal grant funding
Spend analytics dashboard with budget, managed spend, and top suppliers
Spend analysis

See exactly how every dollar is spent, by user, vendor, and budget

Gain a complete view of organizational spend with the analytics and reporting needed to demonstrate accountability, identify savings opportunities, and make informed budget decisions across every department and program.

  • Gain complete visibility into spending activity across every department, program, grant, and fund

  • Generate audit-ready reports by user, supplier, transaction, budget, and department, on demand

  • Identify savings opportunities and optimize resource allocation across the agency

  • Make faster, more informed budget, procurement, and vendor decisions with complete spend analytics

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City of Charlottetown case study
Case study

How the City of Charlottetown modernized procurement and gained complete financial control

The City of Charlottetown replaced outdated manual procurement with Fraxion’s automated approval workflows and direct MS Dynamics integration. With real-time budget tracking, full audit trails, and 24/7 online access, they’ve achieved significant time savings, improved compliance, and enhanced financial control to support their efficient delivery of public services.

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Good stewardship of public funds starts with accountable procurement processes

Fraxion gives government finance teams the controls, visibility, and automation to deliver it.

Get in touch with a product specialist and arrange a demo, customized to your government agency’s needs.

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Fraxion approval workflow for a government EV charging station purchase

FAQs

Frequently asked questions about Fraxion’s procurement software for government agencies. Need more information?

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