Volume without headcount
Rising invoice volume, a lean team, and exceptions that keep multiplying.
Invoice volumes grow without the headcount to support it. Every manually processed invoice requires data entry, manual matching, and individual follow-up for approval. Duplicate invoices slip through because no system catches them. Pricing errors reach payment because matching is done manually across teams, offices, and locations. And at month-end, when the close needs to run, unresolved exceptions have compounded and are still working their way through the queue.
The problem is not the team, it’s the process.
Automated for the routine. Intelligence for the exceptions
Routine invoices move through automated workflows. Exceptions are flagged automatically with clear reasoning and a recommended course of action so your team focuses on the invoices that genuinely need judgment. The exception queue shrinks and the chasing stops. When procurement runs in Fraxion, invoices are automatically matched to a PO and received items, reducing exceptions and risks.
Capacity without headcount
Automation absorbs increasing invoice volume without additional AP staff. Manual data entry, matching, and approval chasing are replaced by automated workflows that process more invoices, more accurately, at a fraction of the cost, and up to 5x faster, cutting cycle times from 10 to 14 days down to 2 to 4 days. Processing costs fall as manual work decreases, and as invoice volume grows, the team scales with the business, not with the workload. A lean AP team becomes a high-performing one, without the overhead of hiring to keep pace with a manual process.
Reduced risk of duplicate or incorrect payments
Automated matching and duplicate detection catch price variances, quantity discrepancies, and duplicate invoices before payment, not during reconciliation. AI-assisted risk advisors assess every invoice before it reaches approval, flagging anomalies with clear reasoning and recommended next steps. Judgement stays with your team.
Faster approvals, on-time payments, and a cleaner close
Invoices route to the right approver automatically, with GL coding predicted and suggested. Approvers act in seconds from any device, enabling early payment discounts to be captured, and suppliers to be paid on time. When integrated, approved, coded, and matched invoices post directly to your ERP, so month-end is a review, not a reconstruction, and AP is not the bottleneck.
Invoice intake and AI data extraction
Invoices received by email, PDF, or upload are captured and extracted automatically, no manual keying required. AI-assisted processing reviews every invoice on arrival, assesses risk, suggests GL coding, and presents extracted data alongside the original document for your team to verify. Corrections take moments. Every invoice enters the workflow complete, accurate, and ready to match.
Automated matching and exception handling
Every invoice is matched against the original purchase order and goods received automatically, line by line. AI-assisted advisors grade each invoice, identify pricing variances, quantity discrepancies, and duplicate submissions, and surface exceptions with clear reasoning and recommendations. Your team reviews the exceptions that need judgment. Everything else moves through without delay.
Approval workflows and mobile approvals
Invoices route to the right approver automatically — value, vendor, cost center, or any rule you define, with escalation built in so nothing stalls. Approvers review and act in seconds from a browser or mobile app. Every decision is recorded, timestamped, and traceable.
ERP posting without re-entry
When integrated, approved, fully coded invoices post directly to your ERP, eliminating manual re-entry and reconciliation gaps. Your ERP remains the system of record, receiving only transactions that have been authorized, matched, and validated upstream. Every entry reflects a commitment that was controlled before it was paid.
