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Purchase requisition software

Purchase requisition software for policy-compliant purchasing

Simplify purchasing with guided requisitions that capture all required details upfront and are automatically graded for risk, so every request is policy-aligned, complete, and ready for approval. 

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Purchase requisition for office furniture with line items, budget checks and a multi-level approval timeline

Companies we work with

Al Mana Group
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City of Charlottetown
Health Partners
AXIS
CIB
aTyr Pharma
Haivision
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Smile Foundation
PURCHASE REQUISITION SOFTWARE

What is purchase requisition software?

Purchase requisition software helps organizations create, review, approve, and track purchase requests before spending is committed. Fraxion guides employees through the requisition process, captures required information and supporting documentation, and enables vendor selection, cost allocation, and approval routing, with budget visibility and policy controls applied before a purchase moves forward.

Employee submitting a purchase request on mobile beside request benchmark stats

Spend management

Reduce your operational costs by 10–20%

With automated purchasing workflows, proactive spend controls, and built-in intelligence that catches risk before it becomes an overspend, a duplicate purchase, or a compliance gap. As part of Fraxion's procure-to-pay solution, purchase requisitions give finance and procurement teams greater control over purchasing before spend is committed.

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Replace

Paper-based requests, email approval threads, and manual follow-ups for missing information.

Control

Spending with approval thresholds, delegation rules, policy checks, and real-time budget visibility.

Reduce

Lost documents, approval bottlenecks, overspending, maverick purchasing, and fraud risk.

Mobile purchase request for office furniture with attachments, notes and approve or reject actions
Request on-the-go

Simplify purchase requisition and approvals with an easy, guided process

Faster approvals and fewer delays through standardized purchase requests submitted from any device, with all supporting documents, vendor details, and line-item information captured upfront. Standardize how employees submit purchase requests and capture the information needed for review and approval.

  • Request to purchase and instantly approve from anywhere—web app, mobile app, or Microsoft Teams

  • Attach supporting documents and centralize purchasing records

  • Improve cost allocation accuracy

  • Route requests via custom approval workflows

  • See budget impact per line as you build the request 

  • Get notified when requests require approval

  • Predictive coding suggests GL codes with a confidence level for each line, or auto-codes the whole request in one click 

Fraxion supports configurable approval workflows as part of the purchase requisition process. Learn more about approval workflow automation.

Proactive control

Say goodbye to wasteful, unauthorized spending

Effective spend management begins with a strong purchase requisition process that enhances control and ensures adherence to policies. Enable budget impact review, apply policy, vendor, and approval controls before a purchase is authorized.

  • Select from approved vendors or submit new vendors for approval

  • Automate custom approval workflows and ensure delegation of authority

  • Managers can review budget impact and make informed decisions when approving requests

  • Every request is automatically graded, checking required fields, vendor status, line item amounts, and budget with clear recommendations on what needs review before approval

  • Actively manage procurement policies. Potential risks trigger alerts and notifications.

APEX Advisor request grade flagging an inactive supplier before approval
Document history showing a timestamped audit trail for a postage purchase request
Auditability

Track the status of each purchase, at any stage

Purchase requisition software makes it easy for your team to stay informed, accountable, and compliant. Track requests, approvals, and activity throughout the requisition process for greater visibility and accountability.

  • An activity timeline provides a scrollable log of transactions, a go-to reference point for all activities and progress

  • Get real-time notifications for all transactions, as they occur

  • Review the status of requests at any stage in the process

  • Live status cards and trend charts show cycle time, completion rate, and request volume in real time, right in the work center

  • Access detailed audit trails

Fraxion provides a complete activity trail for each purchase request, helping teams see what was requested, who approved it, where it is in the process, and what happened at each stage.

HOW IT WORKS

How does the purchase requisition process work?

Employees submit a purchase request with the required details and supporting information. Fraxion routes the request through the appropriate approval workflow, applies budget and policy controls, and provides visibility into its status before an approved request moves into the purchase-order process.

 

1

Request

Employees create a complete purchase requisition with the required information.

2

Control

Fraxion applies budget, policy, vendor, and approval controls before spend is committed.

3

Approve

The request moves through the appropriate approval process.

4

Track

Teams can monitor status and maintain an audit trail.

5

Purchase order

Approved requests can move into the purchase-order process.

REQUISITION VS PURCHASE ORDER

What is the difference between a purchase requisition and a purchase order?

A purchase requisition is an internal request to make a purchase and obtain the required approvals. A purchase order is the formal order sent to a vendor after the purchase has been approved. Fraxion connects the two so approved requests can move into the purchase-order process.

Purchase requisitions form an important part of Fraxion's broader procure-to-pay process, connecting purchasing controls with downstream purchasing and accounts payable activity.

Purchase requisitions

Guide every spending decision from the start

Automated purchase requisitions improve control, compliance, and efficiency by ensuring every purchase is approved, policy-compliant, and aligned to budget before commitment.

Click below to learn more about Fraxion’s full requisition-to-purchase-order process.

Read more
Budget panel for a finance cost centre showing allocated, committed, actual and available spend

Excellent requisition solution

This software has been a huge improvement over our previous system and has greatly enhanced the efficiency of our process. It is easy to use for our Accounting department and end users. It provides all of the custom routing and request setup options that we need for our approval process.

Steve R.

Controller | Sports & Entertainment

Build an accountable spending culture

Get a demo to see how Fraxion’s purchase requisition software can improve efficiency, compliance, and cost savings in your company.

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Requisition line item form with vendor, approval and department and project cost allocation