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Approval workflows

Control spend before it's committed

Control spend, speed up approvals, and reduce policy exceptions with workflows that ensure every purchase is reviewed and approved before it’s committed.

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Requisition approval
APPROVAL WORKFLOW AUTOMATION

What is approval workflow automation?

Approval workflow automation uses predefined rules to route purchase requests to the appropriate approvers based on factors such as spending thresholds, roles, departments, budgets, and request types. Fraxion automates the approval process so purchases are reviewed, authorized, and tracked before spend is committed.

Purchase requisitions initiate the purchasing process, while approval workflow automation determines how those requests are reviewed and authorized. Fraxion connects the two so each purchase follows the appropriate approval path before spend is committed.

Reduce cycle times

Cut approval times in half and keep spending on track

Unapproved spend is one of the biggest hidden costs in mid-market finance. Without a structured purchase approval process, organizations lose 2–10% in potential savings to maverick spending, duplicate purchases, and policy violations, often without realizing it.

Fraxion's automated approval workflows help reduce these gaps by routing every purchase request through the appropriate approval process before spend is committed — with at-a-glance approvals and overdue cards showing exactly what's pending and what needs attention first. The result: customers report 50%+ faster approval times, full spend visibility, and measurable savings recovery across the entire procure-to-pay cycle. 

2–10%

Savings recovery

Recover 2–10% in savings lost to unapproved spend

50–80%

Faster approvals

Approve purchases 50–80% faster with automated workflows

Approver reviewing approval-time analytics

Spend control

Get the right approvals, on time, and on budget

Manual approvals are the primary bottleneck in procurement, leading to delays, missed sign-offs, rework, and policy compliance gaps. Fraxion's approval workflows reduce manual bottlenecks by routing and escalating purchase requests automatically.

As part of Fraxion's procure-to-pay solution, approval workflow automation helps organizations control purchasing by ensuring requests are reviewed and authorized according to defined policies, budgets, and approval rules before spend is committed.

HOW IT WORKS

How does approval workflow automation work?

A purchase request is evaluated against predefined approval rules, such as spending thresholds, departments, cost allocations, budgets, or request type. Fraxion automatically routes the request to the appropriate approvers, escalates outstanding approvals when required, and records the approval activity before the purchase is authorized.

 

1

Request

An employee submits a purchase request.

2

Evaluate

Fraxion evaluates the request against configured approval rules, budgets, thresholds, and organizational structures.

3

Route

The request is automatically routed to the appropriate approver or approval group.

4

Escalate

Outstanding approvals can be escalated according to configured rules.

5

Approve

Approvers review the relevant information and approve, reject, or request more information.

6

Track

The organization maintains visibility into approval status, activity, and history.

7

Commit

Once required approvals are complete, the purchase can move forward.

Once the required approvals are complete, the approved request can move into the
purchase-order process.

On demand approvals

Approve with confidence, wherever you are

Fraxion gives approvers the context they need to make informed purchasing decisions wherever they work. Review budgets, supporting documents, vendor information, and cost allocations, then approve, reject, or request more information from the web, mobile app, or Microsoft Teams.

  • Email notifications and in-app alerts initiate action and manage risk

  • Ensure accurate cost allocations

  • Review budget impact per line item, right in the approval view, before you approve 

  • Verify purchases by reviewing supporting documentation and vendor information

  • Approve or reject instantly, individually or in bulk, without opening the transaction 

  • Track the status and history of approvals

Multi-level, role-based approvals with mobile flexibility. Achieve 50–80% faster approval times.

Mobile approval on phone
Approval rules
Flexible workflows

Approval rules that match how your company works

Faster, more controlled approvals with workflows that adapt to your company’s policies, spending limits, and hierarchies. From simple sign-offs to multi-level escalations across departments and entities.

Fraxion's approval workflow automation lets organizations configure approval rules around spending thresholds, roles, departments, budgets, and organizational structures. This ensures purchase requests follow the appropriate approval path before spend is committed.

Fraxion’s multi-level approval workflows empower businesses to:

  • Ensure delegation of authority: distribute approval responsibilities across multiple people to reduce risk and maintain continuity when approvers are unavailable

  • Align approvals with spending levels and thresholds

  • Customize approval thresholds based on request type

  • Automate approvals based on cost allocation structures

  • Enable auto-escalation after a specific time period

  • Configure self-approval options

  • Authorize bypass conditions by threshold, budget, or variance

Guide spending behavior and ensure only approved, compliant spend is committed.

Insights

See where approvals are slowing down, and why

Approval analytics help organizations understand how their approval process performs, where delays occur, and where workflows can be improved.

Speed up approvals, reduce bottlenecks, and boost efficiency by identifying opportunities to streamline every stage of the approval workflow.

  • Evaluate the performance of individual approvers and approval groups

  • Benchmark your approval cycle times against peer organizations

  • Gain actionable insights to improve the efficiency of your approval processes

  • Optimize approval times

    Analyze your approval process to drive improvements and reduce cycle times.

Approver performance analytics

One of our key requirements is a robust approval matrix. Fraxion supports our complex needs with multiple levels and departmental thresholds, unlike many software products, limited to basic thresholds or locations. This setup meets our requirements and reduces financial risk.

Kevin W.

Director of IT Services | The Hotchkiss School

APPROVAL WORKFLOW BENEFITS

Efficiency icon

Efficiency

Replace manual approval delays and bottlenecks with automated workflows.

Compliance icon

Compliance

Improve control, speed, and compliance with policy-based approvals, rules, and thresholds.

Transparency icon

Transparency

Ensure accountable spending and complete auditability across every approval.

Risk management icon

Risk management

Ensure that all business spending is tracked, approved, on budget, and policy compliant.

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Automation

Replace manual processes

Faster, more efficient digital workflows eliminate paper requests, email threads, lost documentation, and approval delays, while providing complete audit trails.

Approval icon

Approval

Improve compliance

Reduce the risk of unauthorized purchases and overspending. Fraxion’s automated approval workflows ensure the right level of authorization, escalation, and budget impact review before any costs are incurred.

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Accountability

Drive responsible spending

Strengthen audit readiness and spend control across the organization with automated purchasing workflows, proactive policy enforcement, and transparent audit trails.

FREQUENTLY ASKED QUESTIONS

FAQs

Approval, compliance, and budget visibility for every purchase.

See how Fraxion improves approval speed, control, and compliance. Book a demo tailored to your business needs.

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Fraxion mobile approvals