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Budget control

Stay on budget with real-time spend visibility

Make better purchasing decisions with real-time visibility into budget impact, helping teams identify overspend risks early and avoid month-end surprises.

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Budget control

Companies we work with

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N-S
GIBS
US Space & Rocket Center
Zirkle Fruit Company
Juta
DB Foods
Fate
BUDGET CONTROL

What is budget control software?

Budget control software helps organizations monitor and manage spending against approved budgets in real time. It gives teams visibility into committed, actual, and available budget, helps assess the impact of requested purchases, and provides controls and alerts to identify overspending risks before spend is committed. Fraxion connects budget visibility with purchasing workflows so organizations can make informed spending decisions while maintaining control over their budgets.

Businesswoman reviewing real-time spend against budget

VISIBILITY AND CONTROL

Gain real-time visibility and control over spending against budgets

Full visibility into committed, actual, and available budget.

 

Live budget updates as spending happens

Replace manual budget tracking processes across multiple spreadsheets with a single, real-time view of spend against budgets.

 

Faster, more informed decisions

Enable faster, more informed decision-making with real-time budget visibility at the point of purchase, before spend is committed.

 

Prevent overspending

Prevent overspending by identifying potential budget risks early with real-time alerts and proactive notifications.

HOW IT WORKS

How does budget control software work?

Budget control software connects purchasing activity with an organization's budget structures to show how proposed and committed spending affects available funds. As requests move through the purchasing process, budget information can be updated and presented to authorized users, helping them understand the impact of spend before approving or committing a purchase. Fraxion provides real-time visibility into committed, actual, and available budgets, with alerts, approvals, analytics, and ERP budget connections supporting ongoing budget control.

 

 

1

See the budget

View committed, actual, and available funds.

2

Understand the impact

See how a proposed purchase affects the relevant budget.

3

Make an informed decision

Give authorized users budget context before approving or submitting spend.

4

Control overspending

Use alerts, notifications and purchasing controls to identify risks early.

5

Monitor performance

Analyze budget performance over time and compare current and year-to-date positions.

BUDGET DISCIPLINE

Drive budget discipline with real-time visibility

 

Manage multiple budget structures

Department, project, grant, fund, or any combination. Fraxion adapts to your existing budget structures.

Empower your team

Drive accountable spending and guide purchasing behavior with real-time alerts and notifications.

See budget impact before approving

Review the potential impact of spend before approving requests or committing to purchases.

Approve on-the-go

Budget visibility on any device from any location for instant, informed, and auditable approvals.

Make faster, more informed spending decisions

Support better spending decisions with real-time, interactive insights.

Keep ERP budgets aligned

Connect ERP or accounting-system budgets with Fraxion to give purchasing teams current budget information and reduce reliance on manual budget tracking.

BUDGET STRUCTURES

Flexible budget structures for complex organizations

Fraxion supports budget structures across departments, projects, grants, funds, and other cost segments, giving organizations a consistent view of committed, actual, and available spend across different areas of the business. Every purchase automatically updates impacted budgets as spend happens.

  • Empower authorized employees with budget visibility before request submission or at the approval level

  • Maintain control across multiple budget structures, including departments, projects, grants, funds, and more

  • Plan and allocate with confidence using unlimited budgets per line item and flexible, multi-segment structures

  • See budget impact update as each request moves through the workflow

  • Read your financial position at a glance, with current period and year-to-date views of committed, actual, and available budget

  • Stay audit-ready as every approval and rejection is logged automatically

Budget visibility
MAKE INFORMED DECISIONS

Give approvers the budget and spending context they need

Before approving a purchase, authorized users can see budget impact alongside relevant vendor, employee, requisition, purchase order, and invoice information. This helps approvers make decisions based on the broader spending context rather than a single request.

Fraxion procure-to-pay dashboard on a laptop
BUDGET INSIGHTS

Analyze budgets, commitments, and available spend

Use budget analytics to understand spending performance across periods and years. Compare budgets with actual and committed spend, monitor available funds, and identify trends that can support better financial planning and spend predictability.

  • Analyze and report on budgets by period or year with embedded analytics that give approved financial roles clear, actionable insights. Gain clearer financial insight across budgets, actuals, commitments, and available spend.

  • Improve financial planning and spend predictability with detailed budget insights.

  • Give finance teams greater visibility into where money is going across departments, cost centers, entities, or other budget dimensions. 

Simplified reporting in tracking costs versus budgets

Pros: User friendly. Enhanced controls to minimize risk areas. Excellent supplier management tool.

Benefits: Correct procurement processes being followed and spend alerts to budget holders.

Finance Systems & Procurement Manager

Education Management, 201–500 Employees

Mobility

Budget control, wherever spending happens

Improve approval speed and accuracy with real-time budget visibility and approvals available via web, mobile app, and Microsoft Teams.

  • Get instant notifications to review, approve, or reject requests with full budget and purchase context

  • Improve spend discipline by ensuring every decision is informed, timely, and aligned to budget

  • Increase accountability with a full audit trail of every approval decision across web, mobile app, and Teams

Budget approvals on mobile and Microsoft Teams
FREQUENTLY ASKED QUESTIONS

FAQs

Prevent overspend before it happens

Real budget control means stopping overspend at the source, not discovering it at month-end. Book a demo to see how Fraxion can drive budget discipline in your organization.

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Cost allocations