Fraxion for Education

St Stithians

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Why private schools choose Fraxion

Private schools face unique challenges with resource allocation and tight budgets, rising costs and declining enrolments, and complex reporting requirements. Manual processes for procurement and financial management inhibit efficiency, lack visibility and control and can introduce significant risks.

Automating these processes can drive cost savings and efficiency, allowing staff to focus on core educational responsibilities, empowering schools to achieve their mission with greater ease and effectiveness.

To replace manual process inefficiencies and errors with automated simplicity and cost savings.

To easily track, and manage spending against budgets, projects, grants, and funds.

To meet reporting and audit requirements with complete transparency and accountability.

Finance & administration

Manage operational costs, allocate and maintain budgets, gain process efficiency, and mitigate risks.

Purchasing & procurement

Establish processes, approvals, and policy compliance, manage vendors, and achieve savings.

Teachers

FREE FOR TEACHERS | Easy, familiar Microsoft Teams-based purchasing processes and more time for core responsibilities.

Fraxion has given the procurement team visibility of overall spend

“I have had a pleasant, seamless experience.

The implementation of Fraxion has assisted in meeting the company’s objectives.

Pros: The supplier management and budget visibility.

Private Education Management
Lesly-Anne J, Procurement Specialist
Now we’re just so much more efficient. Spend limits can be set, approvals are expedited, and a complete audit trail is always digitally available for full transparency.

“Before we were filling out forms in triplicate, then we had to get a number of signatures for approval. We primarily use Fraxion for POs and approving expenses. It seamlessly integrates into our MS Dynamics GP system, which helps make our workflow a lot quicker. We’ve eliminated something like 90 percent of our paperwork.”

Charles R. Drew University of Medicine and Science
LaTasha Y, Senior Accountant

REQUISITION-TO-PO

Easy purchasing, budget review, and approvals

Replace slow, manual inefficiencies with automated efficiency. Simplify day-to-day purchasing and approval processes for all staff members, in any role. It’s mobile and user-friendly, freeing up your resources to focus on education, rather than administration.

Easy, mobile purchase requisitioning
Review budget impact and instantly approve from any device or location
Manage expense and travel claims for educational tours, trips, and projects
Automate multi-level approval workflows
Automate purchase order (PO) creation from approved requests
Email POs to vendors within seconds
Mobile receiving against open purchase orders
Integrate Microsoft Teams for fast, familiar requests and approvals

MICROSOFT TEAMS INTEGRATION

Simplify requisitions and approvals

Drive procurement efficiency and compliance with a seamless and familiar purchase request and approval process integrated directly within Microsoft Teams.

Make it easy for all staff to submit requests and for budget owners to approve requests without leaving their regular workflow
The integration ensures quick adoption as staff can continue using a platform they're already familiar with
Simplify purchasing and policy compliance and save time

PUNCHOUT, PUNCHIN & CATALOG

Less complexity, more time and productivity

Equip your staff with the tools to purchase goods from the right vendors, at the right price. Gain easy, compliant requisition, approval, and PO processes with approved vendor catalog integrations via PunchOut or PunchIn.

Ensure that purchasing occurs with your approved vendors
Get direct access to online catalogs
Teachers and staff can shop with ease while Fraxion takes care of the requisition, approval, budget and policy controls, and automates POs.
Connect catalogs from your preferred or contracted suppliers.

INSIGHTS

Easy spend tracking and reporting for budgets, projects, and funds

Track, allocate resources, and report on operational spending with total transparency and accountability. Our solution simplifies the process by centralizing spending data, enabling effortless report generation to meet the needs of boards and funders.

Easily report on spend by budget, project, grant, or fund
Analyze spending patterns to pinpoint cost-saving opportunities and optimize resource allocation
Make informed decisions and ensure that budgets are optimized, maintained, and financial resources are utilized effectively
Maintain clear audit trails and digital records for all procurement activities to ensure transparency and accountability

AP AUTOMATION

Automated accounts payable efficiency

Replace hours of manual invoice capture with AP automation. Simplify and fast-track your accounts payable process.

Instant invoice intake
Leverage AI for accurate line item level data extraction from multi-page and handwritten invoices
Simplify 2 or 3-way matching
Automate invoice approval workflows to streamline operations and ensure compliance
Easily identify exceptions to eliminate overpayments and duplicate invoices.
Group multiple approved invoices into batches for payment

In-house procurement skills are not required. Fraxion is rapidly deployed, and all users can be up and running with minimal training.

We work with you to configure chart of accounts, budgets, business rules, and purchasing policies. The system provides the internal controls and automated workflows to achieve spend control, efficiency, and best procurement practices.

The integration allows registered Fraxion users to receive notifications within Teams, submit purchase requests, review budgets, and approve, reject, or cancel requests—all directly through the Teams app.

This familiarity accelerates adoption for teachers and staff and simplifies compliance with procurement policies and budgets.

Yes, Fraxion can accommodate occasional use by these roles for purchasing goods and services.

These roles, like all teachers, are free and can use the system at no charge.

Yes, Fraxion enables easy standardization of IT procurement processes.

You can pre-approve purchase requests for your forecasted IT equipment needs at the beginning of the year, subject to approval structures, supplier authorization, policy, and budget compliance. Education faculty and staff can create purchase orders against that approved request for the volumes they need, as requirements arise throughout the year.

Tracking costs to assets is also possible and useful in determining when it’s more cost effective to replace than to repair equipment.

Yes, you can track expenditure against projects and budgets, and review available and committed spend in real-time before approving or incurring any costs.

Reporting on spend by transaction, budget, suppliers, and users is also supported by the system.

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